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Everyone has experienced this problem. You prepare a nice Word document or PowerPoint document and you open it on another computer or send it out to someone else.
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On the second computer, your document or slides are looking differently. A common problem is the lacking of fonts that you used on your original computer, that are not present automatically on other computers. There are some very general fonts like Arial, Courier and Times New Roman. Some people, especially in PowerPoint, are using (too) many fonts and exotic fonts that they use on the slides. We recommend to use 2 different fonts, or better to use only one consistent font, but vary in the font family. A font can be set to normal, bold and italic.
But next to this font, there are variations in the font family like Myriad Pro, Myriad Pro Black, Myriad Pro Black Cond, Myriad Pro Light, etc. We recommend to use the same font like Myriad Pro here for normal text, and use Myriad Pro Black for titles, and Myriad Pro Light for comments, etc. This brings more stability on your slide. Missing Fonts in PowerPoint Presentations But OK, back to the problem. So you used a non-standard font on your slide.
It looks fine of course, on your slide because you have this font on your computer. Now, you open this presentation on another computer, but the textboxes are not looking the same way as you designed, just because of the fact that the font is not there. PowerPoint is just using another font, present on your computer, and is not giving a warning about this.
This missing font here is a problem when you use this presentation on another computer. Maybe you are giving your presentation on a computer at your customer or at a convention, and that surprise you don’t want to happen. Or you have a digital signage system like, where you schedule and display PowerPoint presentations on television or computer screens.
There too, you have to make sure that you are using fonts that are installed on the systems. Solution to Missing Fonts As with most problems, there are a few solutions. Use common fonts Stay on the safe side. Use common fonts only like Arial, Segoe, Times New Roman, Courier etc. This will allows you to know what standard fonts will come with your operating system. So when you do not install additional fonts on your design computer, then you cannot use the uncommon fonts in your presentation. This is a safe option for all the computer in your network.
Set up a company-wide font list This is a variation on the previous. Whenever you add new fonts to your system, make sure that you distribute the font to all other computers. This can be a tough job when you are working in a large company, or when you need to send out presentations to customers and prospects. So when you control the fonts installed on all the other computers in your network, then you can add safely additional fonts to your computer and other computers. Embed the fonts in your presentations The safest and the easiest solution is to add your fonts used to your presentation.
![Microsoft Powerpoint For Mac Font Not The Same In Word Microsoft Powerpoint For Mac Font Not The Same In Word](/uploads/1/2/5/3/125376446/612317979.png)
PowerPoint has the option to embed fonts in your presentation. So when you would open your presentation on a foreign or new computer, and without the used fonts installed, then this option will always work since the fonts are embedded. There are a few disadvantages when you embed fonts:. your presentation gets larger in file size. saving takes significantly more time. opening the presentation takes more time too. How to embed all fonts in your presentations?
Open your presentation on your design computer and click File Options. On the form that opens, select Save in the left menu. At the right, scroll down to the Preserve fidelity when sharing this presentation. Check the option to Embed fonts in the file. Then you have the option to only embed the characters used in the presentation, or all characters.
Best and most convenient way is to select Embed all characters. Hit OK to close and save your presentation. To stop PowerPoint from embedding fonts in your presentation, just go back here and uncheck the Embed fonts in the file option. What if the font is a system font, Calibri?
I work for an organization that works out of their own custom templates. No crazy fonts installed here. Unfortunately the template will not convert ALL of the fonts completely when using the new template. But the BIGGEST problem is that you have no idea which font didn’t convert because it says it’s correct when you select a piece of text on the slide, it will say it’s Calibri in the font type window the work around is – select the text area, select the font type again in the drop down (Calibri) to “reset” it. Also, the font will not always be the same color it is programmed to be in even after we select the desired color AGAIN from the color bucket. We have to select the text area, go to the color bucket, select more colors, then press “ok” and font will then appear in correct color format when you exit.
So why aren’t these fonts resetting? Why is ppt confused about what font type any particular text area is?
It’s literally only the font programming that is problematic. Pretty frustrating stuff and I can literally find nothing about this particular issue anywhere and the whole company has just agreed to deal with it. Any suggestions would be amazing.
Indie chose wisely. When picking fonts for presentations or corporate PowerPoint templates, you need to be careful which fonts you choose. You may hate Microsoft’s default fonts (e.g., Arial), but if you’re considering using another font you’ll want to make sure it’s a commonly installed font. When people go to view your file on their computers and they don’t have the same font, PowerPoint will substitute another font which may not be the exact same size or style as your original font (12 pt in one font can be smaller or larger in another font). As a result, all of your copy and labels may end up being misaligned or text-wrap in places you didn’t anticipate. In other words, your nicely designed slides can turn into an unintelligible, sloppy-looking mess simply because the computer you’re presenting on doesn’t have the right font.
In most cases, a non-standard or custom corporate font isn’t going to cause problems internally because theoreticallyeveryone at your company should have the corporate font installed. However, I’ve still seen problems with custom corporate fonts when your IT team fails to install these fonts on all new computers or re-imaged computers. When it comes to setting up a new computer or re-imaging an existing computer (i.e., restoring a computer to its default state typically after a bad crash or virus), fonts aren’t going to be the highest priority for IT. If you have both PCs and Macs at your workplace, it’s also common to run into font compatibility problems because PCs and Macs don’t share all the same fonts (e.g., PCs don’t have the font by default). PCs don’t have Helvetica by default like Macs. No, Arial and Helvetica are not the same. While it can be an occasional problem for internal computers, it can be a serious problem when presenting on external computers or sharing PowerPoint files outside of your company.
In my current role as an analytics evangelist, I’m not always presenting from my own computer. My company, Adobe, has its own set of corporate fonts, which is both good and bad. The corporate fonts are unique, clean, and professional. However, they can trip up employees when they present on external computers or share slides with another company. In general, I’ve avoided using custom fonts because of the problems they create. I do use them from time to time, but I’ve learned to be very careful with them.
At one industry event, I inserted a couple of slides from another co-worker into my slide deck. After joking about being the PowerPoint Ninja at the beginning of my presentation, I noticed to my horror that the inserted slides used the corporate font.
I noticed it because all of the labels on one slide were a jumble of text (see below). Not only was I embarrassed, but the slide failed to communicate effectively to my audience. This experience highlights the importance of always checking what your slides look like on a different machine before presenting–something I failed to do and paid the price. On the left, I’ve zoomed into part of the slide which is using the right custom font.
On the right, you see what PowerPoint substituted when the computer didn’t have the same font. The substituted font messed up the text in several spots. Don’t make the same mistake! If you present or share slides externally, here are some options for avoiding font problems:. Use your own computer: If you’ve used several custom fonts, you can insist on presenting from your own machine. In some cases, this may not be an option at a conference where the audio/visual team wants to standardize the hardware being used or at an organization that doesn’t allow outside computers (security precautions). Provide custom fonts: If you need to present your slides on an external computer, you can provide the custom fonts along with your presentation.
You then need to hope the audio/visual team for the event installs them, which can be a low priority for a very busy team. I’ve found you need to follow up prior to presenting to make sure the fonts are installed because it is a minor step that is frequently overlooked.
Consider zipping the fonts and PPTX file together so it’s more obvious that they’re required. If you just want to share your presentation with people at another organization, you typically don’t burden them with installing a font on their computers. In addition, they may not be able to install fonts due to IT security restrictions. It’s simple to convert any custom text into an image, which removes font compatibility issues. You should only notice a small difference between the text and image. Convert custom font to image: If you’re only using a custom font in a few minor places, you can convert the text into an image. Just copy the text box, and then paste it as a picture.
You remove the need to have the font installed and still produce the desired effect with the custom font. Embed custom fonts: In PowerPoint, you have the option of. One drawback to this approach is that it can significantly inflate the size of the PowerPoint file.
Sharing large files can be unwieldy and you may need to use or some other file sharing tool. Most people don’t know that they can embed custom fonts or may view it as a hassle and skip the extra step in the process, risking how their presentations are seen by others. PDF your slides: If you’re just sharing your slides, you can PDF your slides which will retain whatever fonts were used in the slides. However, if you PDF your presentation it will lose all its animations, which may not be a viable option. Avoid custom fonts: If you’re presenting externally on a different computer or know you’ll be sharing the PPTX file externally, you might decide to avoid using any custom or corporate fonts.
While this may freak out the brand nazis at your organization, the most important thing is to communicate your message effectively. Brand considerations (especially at the font level) should be secondary to the message in my mind. We all get tired of Microsoft’s default fonts–Times New Roman, Arial, etc.–but you need to be careful when choosing fonts, especially if they are included in a corporate PowerPoint template. You can’t assume because a font is available on your computer that other people have the same font. Other software products besides Microsoft products also install fonts on your machine. For example, is a non-Microsoft font that is installed if you use certain Adobe products (Adobe Reader 7 & 8). While a font might be common among your team or department (because you use the same applications), it might not be shared across your company or outside of your company.
Unfortunately, if you want to be safe with fonts, you need to take a less exciting, lowest-common-denominator approach, which means limiting yourself to just widely-available Microsoft Office fonts. While I’m sick of Times New Roman and Arial, I’ve enjoyed using Calibri, which was introduced with Windows Vista and Office 2007. Before you decide on what fonts to include in your corporate presentation template, consider reviewing the following Microsoft Office font lists.
Choose your fonts wisely If you have a font that isn’t on one of these lists, then you have a custom/non-standard font. Depending on your presentation and audience, custom fonts may not be an issue. If you’re only going to present on your machine and aren’t going to share the slides, it doesn’t matter what font you use. However, it’s important to think ahead so you can avoid unnecessary font-related surprises that can interfere with how effectively your content communicates. Choose wisely and good luck!